The City Clerk serves as the official custodian of the City of Madisonville's records. This office is responsible for the preparation, reproduction, publication, codification and preservation of vital, historical and permanent records. The City Clerk keeps and maintains all official City records not belonging to any other city office including a true and accurate record of all official acts of the City Council.

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The City Clerk's Office provides information to citizens, fellow employees and other public and private entities. The City Clerk assists with the proceedings and policies generated through public meetings of the legislative body. Records, such as agendas, minutes, resolutions, ordinances, deeds and easements automatically become public record with their adoption and/or approval by the City Council.