City Clerk

The City Clerk serves as the official custodian of the City of Madisonville's records. This office is responsible for the preparation, reproduction, publication, codification and preservation of vital, historical and permanent records. The City Clerk keeps and maintains all official City records not belonging to any other city office including a true and accurate record of all official acts of the City Council.

The City Clerk's Office provides information to citizens, fellow employees and other public and private entities. The City Clerk assists with the proceedings and policies generated through public meetings of the legislative body. Records, such as agendas, minutes, resolutions, ordinances, deeds and easements automatically become public record with their adoption and/or approval by the City Council.

Contact

Forms

Code of Ordinances

Ethics Violation Complaint Form

Public Hearings

Open Records Request

Solicitation Request Form

Submit Agenda Request

Procurement Opportunities (Bids)

The City Clerk manages all aspects of the bid process and is the point of contact for potential bidders. The City posts all request for bids online for the purchase of products and services with an estimated value over $40,000.

Surplus items

The City Clerk oversees the disposition of surplus items, generally through an on-line or local public auction. The City uses GovDeals.com to conduct its on-line auctions. In accordance with KRS 45A.365 and 45A.425, publications related to public surplus auction are available below:

The office of City Clerk of the City of Madisonville, Kentucky hereby certifies that the foregoing Ordinances were approved by the City Clerk for first and second reading, and are further approved for publication following adoption according to the law.